The best tips and tricks for Gmail to make the most of it

Gmail is one of the most popular email services in the world. The American company Google launched it on the market in 2004. Back then, it offered 1 GB of storage, which was far more than that of its direct competitors. An interesting fact about this platform is that it was in beta for over 5 years. Finally, on July 7, 2009, its developers considered Gmail as a finished product.

Today, Google's email platform has become an everyday tool for over 1.5 billion people. It now shares storage quota with Google Drive, so each user gets 15 GB for free by default. It also makes it easier for users to contact each other remotely in real-time thanks to its chat and videoconferencing functions. These last tools have been really useful in those moments when attendance has been reduced to a minimum.

Naturally, Gmail has a version for Android devices. At Malavida, we have put our hands to work to prepare some guides related to the Gmail application and its most important settings. Therefore, we will tell you how to download your emails in PDF, how to create a complete backup of all your conversations, and what options you have at your disposal to create automatic replies. In addition, we have prepared a tutorial explaining how to use Gmail with your own domain and much more, so keep reading.

Most manufacturers include Gmail in their devices. If this is not your case, you can download it for free, quickly, and securely from Malavida.

How to switch to the old Gmail design from Android

Gmail is an application with very active development. Although most of the updates released by its creators are focused on improving performance, adding some functionality, or removing bugs, from time to time, it undergoes deep redesigns. This is what happened in 2018 when the application lost its classic look and adopted a more modern one. And the same has happened in 2021. Google has decided to remove the characteristic red color and change it to a light blue. Not liking the Google redesigns? In that case, you may be wondering if it is possible to go back to the old design. Here, we explain how to do it.

View

How to manage emails from multiple accounts in a single account in Gmail

Gmail can act as a complete email platform for multiple accounts. And we do not mean setting up multiple addresses in your application. Rather, we are talking about Gmail taking care of managing, consulting, and sending messages from an external account. Knowing the process to set up all your accounts in the Google email service has a clear advantage: it centralizes all your conversations in one place.

View

How to send and open a confidential email in Gmail

Gmail has a confidential mode that lets you protect the content of the emails you send. To start it up, simply start composing a new email and open the menu with the three vertical dots. Then, tap on Confidential mode.

View

Gmail notifications: how to manage them in Android emails

Gmail has different settings related to notifications that are worth knowing. All of them are available in the application settings, accessible by tapping the Settings button in the side menu.

View

How to enable and disable smart replies in Gmail

The smart replies in Gmail are one of its most interesting features. In general, Google includes such features to improve user productivity and make the e-mail application more agile. With smart replies, Gmail displays suggested responses to quickly reply to incoming messages. For example, if you receive an email with a file attached, the application would advise you to reply with "Thank you very much" or "Ok, received".

View

Emails stuck in the outbox: solution for Gmail

When you tap the send button in Gmail, the messages are moved to the outbox, where they remain until the entire sending process is completed. However, it is possible that at some point, a mail may get stuck there. Why does this happen? What is the solution? In this guide, we provide answers to these questions.

View

How to log out of Gmail on all devices

If you want to log out of Gmail on all the devices where you use your account, the steps below will help you. First, open the Android settings and look for the Google entry. Tap on it to continue.

View

How to disable the automatic download of attachments in Gmail for Android

By default, Gmail downloads the attachments of the emails you receive in your inbox automatically. This behavior applies as long as the device is connected to the Internet via a Wi-Fi network. However, this can sometimes be a problem, especially when the network is coming from another cellphone. The fact that Gmail can automatically download certain attachments may represent a significant reduction in your data rate.

View

How to enable and disable reminders in Gmail for Android

Gmail includes built-in reminders to help you not to overlook messages that arrive in your inbox. For example, when a conversation is left in your inbox for several days without a reply, the application alerts you so that you do not forget to reply. Something similar happens the other way around. When you send an email that requires a response from the recipient, the Google email client displays a reminder after a few days to follow up.

View

How to have multiple email accounts in Gmail for Android

Gmail is an email service specially designed to work with Google accounts. In fact, many of its functions are only available with other emails of its own platform. But that does not mean that Gmail does not support accounts from other providers. In this article, we show you how to add an additional account to the application and check your messages from it.

View

How to recover deleted emails in Gmail from Android

Gmail has some options specially designed to maintain order within the inbox. One of them is the trash, which is the ideal place to send those conversations that you no longer need. However, sometimes, you may have deleted an email by mistake and needed to recover it later. How can you do it? Let us show you how to do it in this article.

View

How to delete all Gmail messages on Android

If you have been looking for a way to delete all the contents of a folder in Gmail for Android, for example, the inbox, you may have noticed that it is not possible. The application only lets you mark the emails one by one. Of course, if the number of conversations is high, it is a real problem when it comes to deleting all the messages.

View

Gmail Statuses: what they are and how to change them

The Gmail status is a short message that announces your availability to other users. This feature is only visible in Google Workspace, once you have activated Google Chat in Gmail. When another user is going to send you a message, they will know what your current status is, and whether they can expect an immediate response or not. By default, there are three states.

View

Gmail Smart Compose: what it is, how to activate and disable it

Gmail Smart Compose is a feature that helps you write better and faster. Based on your writing style, the application learns and predicts the next words or expressions you want to write in an email. Sometimes, these suggestions are not correct. But in most cases, they get it right, minimizing the time you spend typing the body of a message.

View

How to turn an email into a task in Gmail from Android

Creating a task from an e-mail is very useful to avoid overlooking important issues. It may be an invitation to a meeting or something you need to do at a later date. Regardless of the content of the e-mail, turning it into a task is easy. Here, we show you how to do it in two different ways.

View

Gmail messages not arriving on Android: how to fix it

The performance of an application such as Gmail is usually excellent. It is such a popular service that its developers always keep it updated and free of bugs. But, like everything in life, receiving emails in Gmail can also fail. In this article, we focus especially on possible bugs and misconfigurations that cause emails not to arrive. If you are not receiving emails in Gmail for Android, here are some solutions.

View

Gmail auto reply: how to activate it on vacation

Gmail as a tool is used both for personal and non-personal use. It means that it is also widely used in work environments. For this reason, it includes some specific functions that improve the experience in this field. One of them is the automatic response when you are out of the office. It is useful for specific moments, for long vacation periods, or for the hours that remain outside working hours. But no matter what you want to use it for, here, you will find out how to activate this setting.

View

How to change your Gmail account name on Android

Gmail lets you modify the name of each account you have configured in its application. However, the method may vary depending on whether the account is from Google or another provider. In this article, we will show you how to change the name in each case.

View

How to empty the trash in Gmail for Android

The recycle trash in Gmail is a very useful tool to keep your email organized. It holds messages that you have deleted from other folders, such as the inbox. If you usually send lots of conversations there, you will likely want to empty it from time to time. How? Here, we will explain how to do it both automatically and manually.

View

How to use Google Chat in Gmail for Android

Google has been integrating several tools into its Gmail application for some time now. All of them are oriented towards communication between users. We are talking about services such as Google Chat or Google Meet. In this article, we will focus on the first one to tell you how to activate it in Gmail and how to use it.

View

How to cancel email subscriptions in Gmail for Android

Continuous email communications from some companies can be very annoying. This is especially true when it comes to advertising or product sales. You most likely get these types of emails because, at some point, you subscribed to a list. How can you unsubscribe from Gmail on Android? Let's take a look at some suggestions that may be useful.

View

How to search for the largest emails in Gmail

When compared to the web version, the search engine in the Gmail Android app may seem very limited. But nothing could be further from the truth. In fact, it comes with many advanced functions that are activated thanks to the search operators. One of them is the possibility to locate emails by size. This way, you can find out conversations that are overloading your account or find messages with large attachments.

View

How to search for emails by date in Gmail from Android

Gmail includes several search operators that you can use to find conversations even faster and accurately. Among them, there are several dedicated exclusively to filtering emails by date. Do you want to know them?

View

Gmail does not sync on Android: what to do to fix it

Gmail is one of the most important applications in the Google ecosystem. Therefore, the company dedicates efforts and resources to improve it so that it is flawless. However, it is sometimes possible to experience errors that prevent the correct functioning of the service. For example, Gmail may stop synchronizing your inbox. How to solve this problem? In this guide, we give you all the tips on how to do it yourself.

View

How to create labels (folders) in Gmail from Android

Creating labels or folders in Gmail is not a feature available in its official Android app. Therefore, until Google decides to include it, it is necessary to go to the web version to perform this action.

View

How to block emails and accounts in Gmail on Android

Email is still one of the most widely used ways to communicate between people and that is a fact of life. Therefore, companies are obviously using this medium to send advertising. And it is also the target of attackers and fraudsters. If you are getting too many advertising emails or even dangerous messages, Gmail has a blocking feature that will help you prevent this behavior.

View

How to customize the swipe gesture in Gmail for Android

Gmail features some gestures to perform quick actions on your emails. Specifically, it lets you swipe left or right in any conversation, thus activating some of its features. By default, the actions set whether you swipe to one side or the other is to archive. Of course, this aspect of the application can be easily customized. Here, we explain how to do it.

View

How to connect Google Pay to Gmail from Android

Linking Google Pay and Gmail is really easy. In this case, you must open the Google Payments application and access its main menu by tapping on the three horizontal lines that you will see in the upper left corner.

View

How to remove the Meet tab in Gmail for Android

Google has long insisted on centralizing some of its services within the Gmail application. We are referring to Google Chat and Google Meet. Both appear at the bottom of the screen, specifically in a new navigation bar. Perhaps, for many users, this has turned out to be a good idea, as they often use both communication platforms. But if you have made it this far, that is probably not the case for you. In this article, we show you how to disable the meeting tab in the Google mail application.

View

How to view archived Gmail emails from Android

Are you wondering where the messages you archive in Gmail end up? This is normal since the application does not show any section with this name. What happens is that the Gmail archive is called All mail. The conversations you archive are located in the side menu of the application.

View

Snooze in Gmail: what it is used for and how to activate it in emails

Google has been slowly improving its email application, known as Gmail. Among the functions, it has added is the ability to snooze emails. What is it for and how can you use it? Let us show you how to do it in this article.

View

How to undo sending an email in Gmail from Android

Gmail has a feature that can be described as a lifesaver. Right after sending an e-mail, it lets you undo the sending and prevent the message from reaching the addressee. This is especially useful when you have the wrong contact, have added the wrong content to the email, or are missing information.

View

How to remove and delete a Gmail account in Android

You may have come here because you want to delete the Gmail account from your Android device. Or maybe you want to delete your email address, but not lose your Google account. You may even want to completely unsubscribe from Gmail and the rest of the services of the company. Whatever you want to do, you will find all the information you need in this article.

View

How to remove Gmail's promotions tab on Android

Gmail divides the inbox into different tabs and sorts incoming mails according to their content. In the latest versions of the application, it is possible to activate or deactivate the following categories:

View

How to enable Gmail's dark mode on Android

Most applications have adopted what is popularly known as dark mode. This is a setting that is responsible for activating dark shades in all interface elements. It is advisable to use it in low-light environments or at night. Gmail has its own dark mode, and here, you will find two ways to activate it.

View

How to create and configure a Gmail signature on Android

Signatures are an essential element of email. This is the section where the farewell, contact details, and other relevant information are included. Gmail for Android lets you modify it for all emails sent from your smartphone. Therefore, the signature you use from your device will be different from the one that appears in the web version. Why is that? Sometimes, it is useful to use a mobile signature that lets recipients know that you are writing from a phone. For example, it is a good excuse for spelling mistakes or autocorrect changes.

View

How to change the Gmail view on Android

The Gmail inbox supports some degree of customization. The options included in your application let you change the view used to display your emails. All these options can be found in the settings. To access, open the side options menu and tap Settings.

View

How to schedule a Gmail email from Android

Scheduling the sending of your emails with Gmail is possible from its official application. In fact, it is a feature that is included natively, so there is no need to install any additional software.

View

How to create an automatic reply in Gmail

Gmail's automatic reply is a useful tool that will let you notify your contacts that you are unavailable. This function is usually used during holiday periods, although it may have other interesting applications. If you want to set up auto-reply from Gmail for Android, just go to the settings from the side menu.

View

How to use Gmail as your own domain's email address

Gmail lets you receive and send mail from accounts with custom domains. There are two ways to do this and both are extremely simple. However, there are important differences between the two that you should be aware of. If you were considering using your own domain with Gmail, you will find all the information you need in this article.

View

How to back up all your Gmail mails

Do you want to download all your Gmail emails and make a backup? If you have been looking for that option in the Google Mail Android app, you will have noticed that it is not available. However, the company has enabled a wizard to download all your account data, including Gmail emails. To access you must open the browser and type the following URL:

View

How to download your Gmail messages in PDF

Creating a PDF copy of your emails from the Gmail application is not a natively implemented option. However, it is possible to do this relatively easily with the message printing function. All you have to do is access the email you want to be displayed on the screen.

View

September 17, 2021 (Updated October 11, 2021). Translated by Manuel Sánchez