Excel Tips & Tricks: the best guide with the best tricks and secrets

Microsoft Excel is the software par excellence when it comes to creating and managing spreadsheets. It is one of the six tools included in the Office suite, along with Word, Access, PowerPoint, Outlook, and Publisher.

This application offers you a long list of formulas and functions. With them, you will be able to perform all kinds of calculations. Furthermore, its compatibility with the Visual Basic programming language for applications, maximizing its possibilities thanks to the creation of macros and applications. It is currently possible to install Microsoft Excel on Windows and macOS. It also offers a reduced version for Android and iOS mobile devices.

At Malavida, we have prepared a series of guides and articles to help you take your first steps and get the most out of Excel. For example, we will explain how to install it on your computer and we will reveal whether there is a portable version or not. In addition, we tell you step-by-step how to create charts, macros, formulas, and templates. In addition, we solve some basic doubts about this tool, such as how many rows and columns it has and what are its functions. Finally, you cannot miss the explanations we give you to convert your books to PDF or the exhaustive review of its interface to show you how to use Excel from scratch.

Please, note that a valid license is required to use all the features of this software. It is also possible to use it thanks to the Microsoft 365 subscription, to be paid on a monthly or annual basis. In both cases, you get access to all Office applications, not just Excel.

What are Excel templates

Microsoft Excel templates are pre-designed files that include various graphical elements, functions, patterns, or structures. With them, the user does not have to worry about the design, and can focus solely on entering content.

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What is an Excel cell

An Excel cell is nothing more than the intersection between a row and a column. The cells store the information of a reference, which can be of different types: text, numbers, monetary values, dates, functions, among others. The spreadsheet supports a multitude of references and operations. The cells are rectangular, although their size can be defined later by the user.

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How many rows are there in Excel

Excel has a total of 1,048,576 rows in each spreadsheet. This question, which we have all asked ourselves at one time or another, has a concrete answer in the form of a number. On the other hand, we cannot lose sight of the fact that Excel can withstand practically anything we throw at it, being our own machine the one that will mark the limits of how far we can go.

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How to use Excel

Microsoft Excel is one of the most complex applications included in the Office suite of the company. Because of this, it is really difficult to cover all its functions in a single article. Therefore, in this guide, we will focus on the most basic commands of the application, showing you how to use Excel from scratch.

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How to make invoices in Excel

Microsoft Excel is an excellent program for issuing invoices. However, designing an invoice template from scratch can be quite time-consuming, especially if you want the calculations to be done automatically. Then, the easiest way to create an invoice is to use one of the templates that the application includes by default.

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How to convert PDF to Excel

Microsoft Excel lets you convert data from a PDF file in a very simple way. By using the method described in this guide, you can import the contents of a document in a structured way without installing any additional software.

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Excel Portable: can it be downloaded?

We are sorry to inform you that, despite what you might find when running a quick Google search, there is no portable version of the spreadsheet software. If there is any, it is most likely to be made by a user on its own, so it has neither the approval of Microsoft nor official support from them. Either that or someone with bad intentions is trying to trick you into installing something on your PC that will bring them profit. We insist: no matter what you find in Google, these portable versions, in the vast majority of cases, are not legitimate.

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Is Excel a database?

Excel is not exactly a database Its main use is to work with spreadsheets, although it is true that these spreadsheets can be used to create databases that can be exported to programs specifically designed to deal with them. It can be another program of the Office suite such as Access, or even the equivalents of the LibreOffice and OpenOffice suites.

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How many columns are there in Excel

Although it is one of the most powerful tools included in the Office suite, Microsoft Excel also has some limitations. For example, it has a finite number of columns.

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How to install Excel

Microsoft Excel is one of the main office software tools. The wide range of functions it offers and its power to handle large amounts of data make it the undisputed leader when it comes to spreadsheets. If you want to get this software on your computer, let us explain the whole process of downloading and installing it.

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What is a range in Excel?

A range in Excel is nothing more than a set of adjacent cells that can be selected to perform the same operation on them. Because they are grouped, it is much easier to apply common formatting, sort items, or perform other spreadsheet tasks. Ranges are, in fact, the basis for many operations performed with the spreadsheet.

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How to lock cells in Excel

To lock one or more cells in Microsoft Excel, you must first select the cells you want to lock. Remember to use the CTRL key for non-adjacent cells:

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What is Excel and what's it for

Microsoft Excel is an application for creating and managing spreadsheets. Each workbook is stored in its own file, using the XLSX extension, and may include one or more sheets. In addition to its Windows version, it is currently available on macOS, Android, and iOS. In all cases, it is part of a package of office applications called Microsoft Office, which includes other tools such as Word or PowerPoint.

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How to convert PDF to Excel: online or with offline applications

There are several ways to convert a PDF file to Excel.

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How to convert Excel to PDF online or with offline programs

The easiest way to convert an Excel file into a PDF document is to use Microsoft Excel. The program lets you save or export your spreadsheets in PDF format, so it is very simple to do this conversion. And it can also be done from two options.

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What is a spreadsheet like Excel

A spreadsheet is an application that allows us to handle numeric and alphanumeric data, which are arranged in tables composed of cells. Each cell is a unit of information where values and formulas can be inserted to perform mathematical calculations. Microsoft Excel is the program designed to work with them so we can keep information and records more easily.

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What is an Excel function

An Excel function is a predefined mathematical formula that performs automatic calculations. To perform them, it uses specific values and follows a particular order. The user can define the functions and their main value is that they save time, since it is not necessary to perform all the calculations each time they are needed.

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What is an Excel column

In Microsoft Excel, a column is a grouping of cells that are arranged vertically from top to bottom. Each column is identified by the letters at the top of the screen, which are in alphabetical order:

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How to make formulas in Excel

To use a formula in Excel, you must follow the process described below. First, select any cell and type in it the equal symbol (=) to tell the program that we are going to work with a formula:

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How to import contacts from an Excel file to Outlook

To import contacts from an Excel file to Outlook, you first need to open the workbook sheet containing the contacts you want to save in the e-mail manager. When you have it open, go to File > Save As. You will see the following window:

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What are Excel formulas

A formula in Excel is the written instruction that tells the application what type of calculation to perform. To use them, it is necessary to type it in the formula bar, after having selected a cell. It is also possible to enter it directly into the cell.

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What are Excel macros

A macro in Microsoft Excel is a set of actions that are stored for later execution by using a specific button or shortcut. The full name of this feature is macroinstruction, although macro is used as an abbreviation. It is so-called because a macro is considered a large or complex set of small or simple instructions.

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How to create charts in Excel

To create a chart in Excel, you must first choose the data to be included in it:

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How to calculate a percentage with Excel

One of the most basic functions of Excel is mathematical operations. Besides adding, multiplying, subtracting, or dividing, it is possible to calculate the percentage based on an initial value. There are several ways to do it, and below, we will show you all of them.

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How to create macros in Excel

A macro is a sequence of instructions that are executed using a specific command, such as a button press or a keyboard shortcut. Thanks to macros, the user can repeat a series of actions over and over again instantly. Its name comes from the term macroinstruction, since they are considered complex instructions that contain several small and simple instructions.

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How to round in Excel

One of the most useful features of Microsoft Excel is the ability to round. Instead of having a single formula, this application lets you round in four different ways. In this article, we explain them all so you can choose the most appropriate in each case.

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May 11, 2021. Translated by Manuel Sánchez