How to add a watermark to a Word document

Watermarks are text and/or background images that we place on all document sheets. Since they are for background only, watermarks are printed with a low opacity, so any text written on top of them will cover them up. This is useful in several situations: to create an official company document by printing its logo in the background, to clarify that a document is a draft by placing the word "draft" in big letters on each page, and so on.

Microsoft Word has several different watermarks, as well as some customization options. We will explain them below.

How to add a watermark with predefined text

With the Word document open, go to the Design tab.

Go to the Design tabGo to the Design tab

Among the buttons that will appear below, one of them will be the Watermark button. Click on it.

Press the Watermark buttonPress the Watermark button

The menu shows a few examples of watermarks with very recurrent texts: Confidential, Do not copy, Urgent...

Default watermarksDefault watermarks

If one of them works for you, you can click on it and the watermark will automatically be added to all document pages.

Aspect of a document with a watermarkAspect of a document with a watermark

How to add a watermark with custom text

To set a custom text watermark, you must click again on Watermark and then on Custom Watermark.

Click on Custom Watermark to change the textClick on Custom Watermark to change the text

A new tab will be displayed letting you change the text, its size, font, color, and orientation.

In the new window, you can configure the watermark text however you likeIn the new window, you can configure the watermark text however you like

After making all the changes you wish, click on Apply to see how the watermark looks on the document and click on OK when you see that it is to your liking.

After making the appropriate changes, press OKAfter making the appropriate changes, press OK

How to insert a watermark with an image

Watermarks with images are very common to see in company documents. It is normal to place the company's logo in the center of each sheet. Again, go to the Watermark button and click on Custom Watermark.

Click on Custom WatermarkClick on Custom Watermark

Select the Picture watermark option.

Select the option Picture WatermarkSelect the option Picture Watermark

Click on Select Picture to start the image search.

Press the button Select PicturePress the button Select Picture

Now, click on Browse, to the right of From a file.

On the option From a file, click on BrowseOn the option From a file, click on Browse

Next, search your computer for the image you want to use as a watermark. Once selected, click on Insert.

Search for the image on your computer and press InsertSearch for the image on your computer and press Insert

You can modify the size (Scale) and select if you want to discolor it or not. This second option is really important, as the image must have very light tones to avoid an overlap between the text and the watermark. After that, click on Apply to preview how it looks, and click on OK to place the image in the whole document.

Press OK and watermark will become the new imagePress OK and watermark will become the new image

This way, the image watermark will be set.

Final aspect of the document with an embedded watermarkFinal aspect of the document with an embedded watermark

The watermark will always be behind the text on all sheets and you can only change it from the watermark menu.